How Do I Handle An Insurance Repair Job?

These instructions have been updated by the instructions Insurance Job Type

Firstly two product codes need to have been set up. One for the Insurance Excess (IE) to be charged to the Customer and one for Less Insurance Excess (LIE) charged to the Insurance company

Product code:               IE                                

Description:                  Insurance Excess

Job Management Type: Disbursement

Product Type:               90

Group:                          9094

Sub group:                   Not required

Sell price:                     0                     

Latest cost:                  0                         

Track Quantities:         Off

G/L ID Sales:               Sales Insurance Work (create if required)

Product code:              LIE                              

Description:                 Less Insurance Excess

Job Management Type: Product

Product Type:              90

Group:                          9094

Sub group:                   Not required

Sell price:                     0                     

Latest cost:                  0                           

Track Quantities:         Off

G/L ID Sales:               Sales Insurance Work (create if required)

Note that at the completion of all invoices the Sales  Insurance Work G/L ID must have a zero balance.

To process an Insurance Job create one against the Customer and select the OPE item the job relates to.

Set the Job Type to Warranty – Parts and Labour Only. This will display at the bottom of the Job screen a section titled On Charge Warranty to. The Customer account number for the Insurance company needs to be entered here.

On the Job add all of the Labour and parts to the job as per normal. When you are ready to invoice the job add two Insurance code lines:

• IE         with a QTY of 1 and a Rate to match the Insurance Excess
• LIE       with a QTY of -1 and a Rate to match the Insurance Excess

Selecting Invoice now will create two invoices - one for the Insurance Company with all costs less the Excess contribution and a second invoice for the Customer for the Insurance Excess

The value of the Job remains the same with the income split over the two invoices

When reviewing sales analysis the Customer's invoice will show at 100% profit and the Insurance company invoice will show with a reduced margin.

Both invoices are created on the same date so the sales analysis for the day will be accurate as both are generated as Job invoices.

All history remains against the one Job and the original OPE Item.