Cash Drawer with Variance – Distribution to Correct Accounts

When a cash drawer has been processed with a variance, the value of the variance goes to the Unders and Overs General Ledger (GL) Account which was selected in the POS Defaults for the cash drawer.

If the Variance was Positive then the value in the GL Unders and Overs Account will be a Credit. If the variance was a negative the value in the account will be a Debit.

The value of the variance can be redistributed to General Ledger Accounts using either a Cashbook Payment, a Cashbook Receipt or a Journal. In all cases the GST code on every line should be  ‘X’.

Journal

Positive Variance:

Debit the Unders and Overs GL Account

Credit the Expense GL Account

Negative Variance:

Credit the Unders and Overs GL Account

Debit the Expense GL Account

Cashbook Payment

Positive Variance:

Enter a positive value against the Unders and Overs GL Account

Enter a negative value against the Expense GL Account

Negative Variance:

Enter a negative value against the Unders and Overs GL Account

Enter a positive value against the Expense GL Account

Cashbook Receipt

Positive Variance:

Enter a negative value against the Unders and Overs GL Account

Enter a positive value against the Expense GL Account

Negative Variance:

Enter a positive value against the Unders and Overs GL Account

Enter a negative value against the Expense GL Account

If the value of the variance is presented by money refer to the article Closed Cash Drawer with a Variance