Auto Created or Autogen Accounts

When I open my Financials module I have **Auto Created** or Autogen General Ledger (GL) Codes that have numbers or letters that are not relevant in my system. 

Solution

These appear in the General Ledger when no codes have been entered or the incorrect codes have been used. 

Reporting

To get a full list go to Financials \ Utilities \ Check G/L Integrity

You will get the GL Chart Check Exceptions report that will list the Auto Created accounts.

They are very easy to deal with. Simply drill into them to see where they have appeared from and repair to prevent this from happening again, eg it may be from imported data or a product with an incorrect G/L code. 

Swapping

Once you know what they should be, go to Financials \ Utilities \ Swap GL ID's. Run the Integrity Check again after they have been swapped.

Deleting Autogen

Following the Swap, go to Admin / Deleting / Delete GL Code.  Enter the code to be deleted, it is recommended at the prompt to add the code that is being deleted and the code it was swapped to eg Swap ADV to 10-3810 Advertising

Blank ID Auto Created Accounts

Prior to Version 8.300 the term **Auto Created** with no GL ID was used, and these need to be deleted in command mode by Support Staff or Partners.

Check Product Code

If the product code shows an **Unknown G/L Code

Use the option from Products / Utiltites / Swap the relevant G/L ID to update all existing products