GL Purchases Priorities

When receipting a Supplier Invoice the following rules (Hierarchy) are used to determine which G/L Purchases code the Product/Service is coded to:

If an item is coded straight to a General Ledger code (ie in the Code column of the Invoice) the Purchase will go against this G/L code

If a Product is being purchased, the following priorities are used in choosing which Purchase G/L code the Purchase will go to:

1)  Infusion will look to the Location the Product is set against and see if there is a Purchases G/L code against this Location for this Product

Products / Manage Products / Modify / Locations - PRODBALS

2) The next option is the Purchases G/L code for the Location the Invoice is against

Admin / Settings / Products / Manage Locations - LOCATIONS

3) The Product Purchases G/L Code is the next option

Products / Manage Products / Product Details / Settings - PRODUCTS

4) The Default Purchase G/L code setup in the Financial Control Link is used if there are no other options

Admin / Defaults / Manage Financial Defaults - TABLES 

When the Purchase Order lines are for a Job, the Location of the Purchase Orders is used unless the Job has a different location, in which case it will use the Job Location, when it's using Location in 1) or 2)

If there is no Purchase G/L code field entered against a Location in step 1) the software will look to 2), and again if there is no Purchases G/L code against the Location for the Product it will move onto 3), and lastly use 4).

NB: The G/L codes against the Product Groups are used only when setting up Products, to populate G/L codes in PRODBALS and PRODUCTS.

See here for the tables that store the above GL Codes