My Supplier has given me the opportunity to purchase 6 items and they will supply one at no cost. How do I record this in Infusion?
Create a Purchase Order, in the Order and Receive columns record the actual number of items that are being received at the full price. In the example it is Single Bed's.
Then add one line to the purchase order selecting your GL ID for Supplier Discounts (from the Manage Financial Defaults), change the Order quantity to - 1 and the Receipt to -1
Leave the rate as the standard purchase price. The order will now balance with the Supplier Invoice.
Why is this important?
- If you add an extra line to the order to receipt one Single Bed into stock, and change the rate to 0, then INFUSION will change the Latest cost for the Single Bed to be 0. This will immediately affect your stock valuation reducing the latest cost on all the Single Bed's to 0
- Next time you go to purchase the Single Bed's it will come up with a 0 cost.
- Your sales analysis reporting will be overstated, as it will show a 100% margin on all the Single Beds
Can’t we receive the item in a 0 cost and then just go back and change the cost price under the product? No – doing so does not create a transaction trail, for auditing and security purposes. In addition, some staff will not have access to adjust the cost prices of an item.